Utility - Send an Email to players on a Timesheet

Modified on Thu, 25 Jan 2024 at 08:46 AM

Send an Email to all players booked into a timesheet for players with an email address in member/visitor record.  Use for:

  • No Carts Allowed
  • Cancelled due to weather
  • Advertise dinner and/or food options
  • Advise event details
  • etc

Changing the email reminder messages for a specific event will apply to all events.  Add/edit content required for specific event, send reminder and then revert back to original.

Please advise miclub help if need to send the message to visitors also.  By default visitors will not receive an email reminder and most are not booked with email address also

Quick Process

  1. Select [Utilities]  -->[Manage Messages]
  2. Find Post Round template for Members, Public or Visitors and select Edit
  3. Drag and drop the Standout News snippet
    • Add text to snippet
    • [Save]
  4. Return to timesheet
  5. Select [Email Message] and Submit
  6. Select [Manage Messages]
    • Remove added snippet from original content
    • [Save]
  7. Review emails sent in {Communications}-->[Email History]


 Step-by-Step Process

1. Select [Utilities]  -->[Manage Messages]


2. Find Post Round email templates and select Edit

3 & 4.  Drag and drop the Standout News snippet
  • Add text to Standout News snippet
  • [Save]
  • Return to timesheet


  • Text between hashtags personalises each email with member information and specific date, time from timesheet
  • New text should be entered on blank line
  • <br> will force a line return to space message 

Available Field Information
#title#  (title of event) 
#group# (start tee)

5. Select [Email Message] & confirm player type by checking box. Hit Submit


6. To revise the template - Select [Manage Messages] - Use same process as above
  • Remove/Revert original content and/or Snippet
  • [Save]

7. Review emails sent in {Directory}-->[Utilities]-->[Email History]




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