Prizes - Automatic Prizes Purges

Modified on Fri, 15 Jul, 2022 at 1:56 PM

Automatic Prize purges clear member prize balances of unredeemed prizes on the 1st day of the month for period:

Prizes will be purged for a period back in time for the length of time prior.

A reminder email is set to admin staff two days prior to advise of purge. Members do not receive notification of upcoming purge

ie Purge prize on 1st month of every month for any prizes not redeemed from more than six months prior

Purge Date	Purge period	Unredeemed prizes won in
1st January 2017	Monthly purging from six months prior	June 2016
1st February 2017		July 2016
1st March 2017		August 2016

1st January 2017	Quarterly purging from six months prior	April to May 2016
1st April 2017		June to August 2016
1st July 2017		September to December 2016

Quick Process

1. Select {Competitions} --> [Prizes] --> [Automatic Prizes Purges]

Select [automatic.prize.purge.enabled]
Enter [automatic.prize.purge.types] separated by commas ie 1,2 - Dollars and Balls
- 1 - Dollars
- 2 - Balls
- 3 - Vouchers
Enter [automatic.prize.purge.back.months]
- 1 for One month ago
- 2 for two months ago
- 3 for previous quarter
- 6 for previous half year
- 12 for previous year
Enter [automatic.prize.purge.frequency]
- 1 for monthly
- 2 for bi-monthly
- 3 for quarterly
- 6 for half-yearly
- 12 for annually
Enter [automatic.prize.purge.time]
- Best time is before business daily open times ie 5am
- 05:00 for 5am
[Update]

2. [Revert] to Undo prize purge

3. Preview a purge

Select [Prizes] --> [Purge Prizes]
- Enter Date
- Select Ledger - Balls, Dollars etc
- Export to Spreadsheet

Step-by-Step Process

1. Select {Competitions} --> [Prizes] --> [Automatic Prizes Purges]

Select [automatic.prize.purge.enabled]
Enter [automatic.prize.purge.types] separated by commas ie 1,2 - Dollars and Balls
- 1 - Dollars
- 2 - Balls
- 3 - Vouchers
Enter [automatic.prize.purge.back.months]
- 1 for One month ago
- 2 for two months ago
- 3 for previous quarter
- 6 for previous half year
- 12 for previous year
Enter [automatic.prize.purge.frequency]
- 1 for monthly
- 2 for bi-monthly
- 3 for quarterly
- 6 for half-yearly
- 12 for annually
Enter [automatic.prize.purge.time]
- Best time is before business daily open times ie 5am
- 05:00 for 5am

2. Previous purges can be undone

3. Preview a purge

Select [Prizes] --> [Purge Prizes]
- Enter Date
- Select [Ledger] - Balls, Dollars etc
- [Export] to Spreadsheet