There is multiple ways to apply a member payment in XClub. This is how to apply the payment in the members record.


Quick Process

  • Search for the member
  • Select the members Account tab (XClub = Invoice tab) located top of screen
  • Select the invoice you want to receipt payment against
  • Select the Payment icon (located top right of screen, middle icon - blue cards)
  • A window will open, select the invoice number you are paying
  • The payment window will open
  • Select payment method from the drop down menu, confirm payment total is correct (adjust if necessary by over typing the amount)
  • Select OK

Step-by-Step Process


  • Search for the member
    • Select Members icon from the main menu
    • From within the Customer Search window select Name Search tab
    • Enter the member name
    • Select search icon (binoculars)
    • Select the member from the member search list


  • From the member List View screen, select the Account tab located top of screen


  • Select the invoice you want to apply the payment to
  • Select the Payment icon (located top right of screen)


  • Select the invoice number you are paying

  • The Invoice Payment window will open
    • Select payment Type from the drop down menu, confirm payment total is correct (to adjust the amount, over type the default amount)
    • Change the Payment Date as required
    • Optional: Enter any notes you want to make regarding the payment in the empty field provided
    • Click the red cross if you want to update the members default Payment Type or to Print Receipt
    • Select OK