Lottery Bookings - Example Email/Enews template for Clubs

Modified on Fri, 22 Jul 2022 at 02:40 PM

A new 'Lottery' feature for the booking system will be implemented from <enter_date> and apply to all timesheets but specifically for the very popular <day1> and <day2> timesheets.


Members will now Join the Draw within 30 minutes of timesheet open and be allocated a ticket with a position number in a virtual queue when the countdown timer reaches zero. Check the images below.


The 'Lottery' will send the first <5, default unless changed> members into the timesheet to make a booking, all others will get a ticket in the queue to enter the timesheet when those ahead have completed their booking.  This may add a few minutes to the booking experience for those not in the first 5.

 Advantages of the Lottery system are:

  • No more fastest click wins 
  • Your device or internet speed will not affect your entry in the draw
  • Random draw for all
  • Fairer for all as resembles a traditional members draw here at the club
  • There's less chance you will be rejected with 'Row Taken'

How to use the Lottery system:

  • Members should select ‘Join Draw’ within 30 minutes of the timesheet opening. The schedule of opening times is provided below. 
  • Entries close 10 seconds before the ballot is drawn 
  • When the timer hits 00:00 the first five participants drawn in the lottery go into the timesheet to make a booking. All other members will get a ticket in the queue to enter the timesheet when those ahead have completed their booking. 
  • By only allowing 5 members in the timesheet at a time, members have a far better chance of selecting an available tee time. A member that has access to the timesheet has 60 seconds to select a teetime before the next person in the queue is admitted to the timesheet. Once the member selects a tee time, they have three minutes to complete a booking.


Golf Timesheet

Lottery Bookings Open At

Tee Times Available

Monday 2nd August

7pm – Sunday 25th July

7.08am – 3:32pm

Tuesday 3rd August

7pm – Monday 26th July

7.30am – 4:04pm

Wednesday 4th August

7pm – Tuesday 27th July

7.30am – 4:04pm

Thursday 5th August

7pm – Wednesday 28th July

7.08am – 3:32pm

Friday 6th August

7pm – Thursday 29th July

7.30am – 4:04pm

Saturday 7th August

7pm – Friday 30thth July

7.08am – 3:32pm

The following membership restrictions apply: <category>, <category1> 



Frequently Asked Questions

Q. If I am first to hit Join Draw do I go straight into the timesheet?
A. No sorry you will have to wait until the random lottery of members that also select Join Draw.

Q. When can I select Join Draw?
A. For PC users up to 10 minutes before timesheet opening. ie between 10 seconds and 10 minutes prior.

Q. I have a slow internet speed, will I miss out?
A. No you have as much chance as everyone that enters the draw

Q. Previously I would get constantly get ‘Row Locked by Another User’ and that was frustrating.
A. There are now only up to five members in the timesheet when it is your turn to book, if you were lucky you will have the whole timesheet to select. If not lucky you will be able to select the remaining available rows without being rejected.

Q. I’m on a mobile device I can't see Join Draw
A. For mobile device users that have the optimised mobile website just select the timesheet and as long as you are within the 30 minutes of the draw closing you have Joined Draw

Q. I’ve heard members using multiple devices and browsers to better their chance of getting a ticket in the draw.
Before the lottery that was possible, not fair on others though. Now you can only Join Draw once, try it more than once and you or they might not get a ticket in the draw.

Q. Can I stay in and add more players after I have added my group.
No you only get one ticket and group to book and there are others in the queue so please be mindful of your fellow members

Q. I got to number 1 in the queue then it pushed me way back, what happened?
A. Sorry about that but browsers and devices all work in weird ways, you may have jumped on too early and your session timed out or your browser/device wasn’t compatible. We find lottery works best using the Google Chrome browser or clear your browsing history and start afresh next time. The browsers save cookies and try and use those cookies to load pages faster. Sometimes those cookies are older versions of the system.

Q. How long do I have to select a time?
A. You have 60 seconds to select a tee time before the next person comes in, so the quicker you select a time the better your chances of getting a preferred time.

Q. How long do I have to complete a booking?
You have three minutes to complete the booking of yourself and/or playing partners.

Q. Can I use my playing partners and default list to book partners?
A. Yes, no change there but if your club has only two names per time you will need to remove two names from the default playing group.

Was this article helpful?

That’s Great!

Thank you for your feedback

Sorry! We couldn't be helpful

Thank you for your feedback

Let us know how can we improve this article!

Select atleast one of the reasons
CAPTCHA verification is required.

Feedback sent

We appreciate your effort and will try to fix the article